Kardex provides a range of products and services to help companies
better manage the vast quantities of paper, email, faxes, etc. received
as a result of the "information explosion".
Kardex offers a portfolio of systems from its range of imaging products
to its paper based retrieval systems. Its unique position in the UK as a
fully integrated technology supplier helps companies to successfully
merge both physical and digital data, saving on both floor space and
Kardex's Core Document Management Products include:
reduce operating costs by saving space and boosting productivity in
Lektriever is a software controlled automated media storage and
retrieval system that can hold thousands of files, videos, CD’s , DVD,
or a host of other types.
Its capacity is the equivalent of at least 16
Generically the system is known as a vertical
carousel, housing shelves which rotate on a paternoster system bringing
the requested shelf level to the operator at an easy to use height.
The Kardex Lektriever can be operated in a stand alone mode or networked to your IT
It is as easy to operate as a printer, simply click on the
requested file or media type and the Kardex
Lektriever will search, select and
retrieve the requested media, highlighting selected items with a series
of lights or through colour coded files.
Floor space savings - Typically the Kardex
Lektriever will save you 50% plus on
floor space when compared to conventional manual filing products.
Frequently the space saved will enable companies to create additional
desk space or meeting rooms.
Ease of retrieval - No more backstrain and concerns about office
Health and Safety issues. As Kardex
Lektriever is an automated system the
contents are brought to the operator not vice versa. No more walking,
climbing ladders, bending and stretching to retrieve files. We estimate
that staff can become 40% more productive. Automating your filing also
helps disabled employees to do a broader range of office functions.
Wheelchair access to a Kardex
Lektriever is easy to achieve.
Fire Protection and security - Do you have a disaster recovery
plan? The Kardex
can offer you several additional degrees of protection against fire and
prying eyes. Each unit can be fully fire protected using a gas drench
Security - The
doors of the Kardex
can be easily closed and locked with either a single key or
electronically via a digital lock. Advanced models of the Kardex
have auto-close doors linked to a time delay and PIN number access.
Individual shelves within the Kardex
can also have secure sections for additional protection.
Finish: The Kardex
is available in a wide range of colours and finishes complementing any
selected interior design.
Kardex Lektriever can fit into any office giving cost effective benefits
Kardex Lektriever comes in 3 different widths as standard and a range of
heights from 2 to 20 metres. So Kardex Lektriever can be built through
one or more floors giving access to the same files throughout a building
without increasing the footprint.
The Kardex Times-Two is
a double sided rotating filing system which can save substantially on
floor space giving you the ability to redefine your total needs.
The inner cube of the
Times-Two revolves within an outer shell enabling users to access both
the front and back of the unit whilst only having the one fixed access
Space savings - Units can be placed against walls or dividers giving
double density storage capacity within a much reduced footprint area.
Just three Times-Two units of the most popular size will hold the
equivalent of eighteen four drawer filing cabinets; saving at least 50%
of floor space.
Office Design -
Redefine space with the Kardex Times-Two. It is available in 6 different heights and 2 widths. The Times-Two can therefore be fitted around the
core structure of a building and its walls to its full height, or in
open plan areas at lower heights conforming with overall design policy.
Because of the design of the Times-Two there is no need for doors or
tambour fronts so the offices will look clean and uncluttered during the
working day as well as at night time.
The design of the Times-Two has
helped many companies achieve the implementation of new methods of
flexible working, such as hot desking.
Flexibility - Times-Two can accommodate all types of filing from A4
and foolscap to CD's, videos, lever arch, disks, cassettes, plans,
hanging frames, etc.
The Foot pedal -
(health and safety in the office)
The foot pedal is vital for the safe
operation of any rotary double density system.
The weight of paper can
mean that an operator will be rotating 1000 lbs of paper load so it is
important that there is a strong and robust locking mechanism to ensure
that the inner cube firmly locks in place for safe user access when
storing or retrieving files.
The Times-Two is the ideal high density office system to save you
maximum floor space whilst complementing your office furniture design.
It is available in multiple colour options, fabric finishes or most
impressively a range of genuine wood veneers.
The concept of mobile
shelving is increasingly popular for the less active and archival filing
requirements. The Kardex range includes 3 different methods of
operation, hand, gearwheel or electric.
The shelving bays are placed on mobile carriages which are then moved
along rails enabling users to create access aisles as and when required,
as opposed to having a series of fixed shelving bays with permanent
access aisles taking up large amounts of floor space.
Floor space savings
- The savings can be dramatic, frequently at least half of the space can
be saved, but it is important to give consideration to the likely
activity rates to retrieve files.
Frequently accessed files in a mobile system will often lead to a
slowing of retrieval rates as the users start to form a bottle neck
trying to get access to the files and having to wait for others to
finish the movement of filing bays before they can take their turn.
It is here that the Kardex document management audit will help you to
make the correct choices as all of these points will be taken into
consideration at the file survey stage.
shelving only one aisle is needed at a time, saving 35% floor
space or giving 75% more capacity in the same space
Electronic Version - Linking PowerPick®
Office to your system, Kardex will enable you to determine the
whereabouts of any file within the whole system and provide up to the
minute information regarding current and past file movements, forward
reservations and a synopsis of file content . Barcode systems are now
being commonly installed with our electric solutions.
Flexibility - Like the DataStack®,
mobile shelving also has the capability of accommodating all types of
filing from A4 and foolscap to CD's, lever arch, disks, videos,
cassettes, plans, hanging frames, etc.
Security - Mobile systems can be made secure by locking units
together and putting lockable doors on the outer most external doors. In
addition PIN control can prove controlled access in electric systems.
Specifications - Mobile shelving is available in a variety of
dimensions and designs. Every model can be tailored to meet customers’
FIRE PROTECTION SAFES
If fire devastated your
building tomorrow, would your company’s essential media survive?
Without them you could find it difficult to continue running your
What’s more, could you prove the extent of your losses for a full and
speedy insurance settlement?
The Fire Brigade is called out to a fire
every 80 seconds.
Commercial fires cost industry £602
million per year, but if the hidden costs, including lost production,
lost orders and business interruptions are added, the total figure is
It’s a fact that many companies cease
trading after a fire not because of damage to factories or stock, but
due to mission critical documents being lost.
Protection from fire or
theft can be a very important, but often forgotten, part of good
document management. But it’s not just fire you need to be wary of. A
whole range of disasters including burglary, flood, electrical failure,
vandalism and terrorism puts thousands of companies out of business each
The Kardex Disaster Protection range has been specially designed to
blend into your office environment, whilst offering point of use
protection, not just from fire but burglars, vandalism and floods too.
In order to decide what safe would be best for you, follow our guide to
choosing the right safe.
The Kardex range of safes will provide you with a fully comprehensive
choice, in order to meet the demanding needs and requirements of storing
media safely and securely, whatever your requirements.
What type of safe do I need?
There are three basic
types of safe available, each designed specifically to protect against a
certain type of threat. The three types are as follows:
Range in performance from 30 minutes to
two hours fire protection
Filing cabinets, free standing or small
Fully customisable with internal fitments
to meet all requirements
Available with key lock or electronic lock
Range in performance from one to two hours
Available in a range of sizes to allow
protection for varying amounts of media
Fully customisable with internal fitments
to meet all requirements
Available in cash ratings up to £10,000
Varying size options available across the
Fire protection of up to 60 minutes for
Available in both key and electronic lock
We have a wide range of filing supplies. See
more of our product range at
www.kardexdirect.com. The choice of the correct file type and
index is crucial but can often be overlooked in the overall project. It
is the correct choice of hardware combined with the most appropriate
filing software which will produce the ultimate solution.
One without the other is only going half the distance and will only give
half a solution - leaving expectation levels unfulfilled.
It is essential to choose the right type of folder for the anticipated
application. These are some of the questions needing to be answered:
Is this a permanent or temporary folder?
What size and quantity of papers will be
placed in it?
Will there be a need to segment the folder
into different sections?
Will I need to keep paperwork loose or
In what equipment is the folder to be
housed lateral shelf or drawer, hanging or sitting on a shelf
Is it expected that the file will travel
through several departments or will it be a general reference file
staying in one place?
The answers to these questions will dictate
the weight of the folder material, size of expansion gusset required,
type of index tab, and whether you will need to look at box files or
lever arch files.
KARDEX IMAGING SOLUTIONS
The Kardex’s market position in the UK is unique, in that we have
developed a range of solutions that can successfully merge different
technology types in the office. It is clear from all of the surveys and
statistics available that the growth of paperwork in the office is
projected to increase steadily for the next 3-5 years. However, at the
same time there is also a growing call for the electronic office
solution. These two technology types are not mutually exclusive and the
need to provide a system which combines both digital and physical data
together is more in demand than ever before.
It is here that Kardex excels. Kardex uniquely is a company with a foot
in both technology camps, and is able to make recommendations that will
provide workable business solutions for all industry sectors enabling
them to take advantage of emerging technologies whilst retaining the
essential elements of the hard copy paper world.
Kardex is able to provide integrated document management solutions for
both the small departmental user as well as fully integrated enterprise
wide applications working with existing systems, office procedures and
computer databases. Thus enabling data to be simply retrieved and
shared, turning information into a valuable business currency -
As well as providing a range of document management solutions Kardex
,with its long history of office innovation, can provide professional
bureau services including scanning, archiving and controlled destruction
of original documentation.
Kardex is dedicated to providing the best practical business solution
for the customer from a range of products, in the firm belief that the
office of the future will strive to achieve a balance between the
digital and physical information world.
DOCUMENT TASK FORCE
This service is an all encompassing one-stop-shop.
Most companies now operate in fast moving
and competitive markets. The need to adapt internally to meet external
demands presented by market shifts and customer requirements are
essential if we are to survive and prosper.
The ability and flexibility to reorganise will frequently mean the
disbanding and regrouping of employees and teams of individuals to meet
the new opportunities.
Invariably this will involve internal moves of a lesser or greater scale.
Being able to react quickly to new demands will often give first mover
advantage to those who have predicted shifts intelligently and
Office “churn” is renowned for being a chaotic, time consuming and
frustrating time for all concerned.
The Document Task Force has been established to minimize the pain
associated with “churn” and can supply a range of services at short
notice, in a professional and efficient manner. These services include
Surveys of existing records management and
general office procedures.
Recommendations to improve on file
indexing, colour coding, types of hardware.
Formulation of document management policy
including file transfer, retention periods and controlled destruction
The resource to physically implement all
recommendations including hardware supply, provision of new folders,
sticking on of labels, creation of databases, transfer of files from
old to new.
Organisation of the office move,
pre-planning, implementation and consolidation.
Supply of labour, crates, off-site storage
The cost of the office “churn” has been
estimated at several thousand £'s per individual. It is therefore
crucial that this is carried out expertly and efficiently by a qualified
and experienced team thereby protecting the investment and ensuring that
the move to gain competitive advantage is secured.
Office : Powerful Software for Efficient Filing and Archiving
The Kardex product range will
give you many significant benefits including space savings
and productivity gains. However, when these operations are
supported by PowerPick®
Office software, the efficiency levels will increase
Office software holds the key to the successful integration
of a range of information technologies.
It is able to manage, control and report on
all transaction types whether retrieving hard copy files, referring to
scanned documents, or looking for off site archived documents. PowerPick®
Office is an every day simple working business tool designed
specifically for those with limited IT experience as well as the
Office software is unique in being able to offer you a full range of
flexible modules not only controlling Kardex hardware, but third party
products as well as off site storage contracts.
The key features of Kardex PowerPick®
Improved response times to
Up to 8 user definable fields for maximum
Productivity increases significantly by
reducing time wasted looking for misplaced files
Creation of greater filing and retrieval
accuracy by confirming all transactions eliminating human error
Integration with e-copy solutions
Provides a full range of reports detailing
transactional history, archive enabler
Office works on all common operation systems and can be connected to
many different host systems.
For more Information on Kardex's Document
Contact Them Now!
Tel: +44 (0)8702
Fax: +44 (0)8702 400 420
Contact: The Marketing Department