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KARDEX SYSTEMS (UK) LTD

Document Management from Kardex Systems (UK) Ltd


Kardex provides a range of products and services to help companies better manage the vast quantities of paper, email, faxes, etc. received as a result of the "information explosion".

Kardex offers a portfolio of systems from its range of imaging products to its paper based retrieval systems. Its unique position in the UK as a fully integrated technology supplier helps companies to successfully merge both physical and digital data, saving on both floor space and retrieval time.

Kardex's Core Document Management Products include:



Kardex
Lektriever

The Kardex Lektriever will reduce operating costs by saving space and boosting productivity in information processing

The Kardex Lektriever is a software controlled automated media storage and retrieval system that can hold thousands of files, videos, CD’s , DVD, or a host of other types.

The Kardex Lektriever is a software controlled automated media storage and retrieval system that can hold thousands of files, videos, CD’s , DVD, or a host of other types.

Its capacity is the equivalent of at least 16 four-drawer cabinets.

Generically the system is known as a vertical carousel, housing shelves which rotate on a paternoster system bringing the requested shelf level to the operator at an easy to use height.

The Kardex
Lektriever can be operated in a stand alone mode or networked to your IT systems.

It is as easy to operate as a printer, simply click on the requested file or media type and the Kardex
Lektriever will search, select and retrieve the requested media, highlighting selected items with a series of lights or through colour coded files.

Benefits

Floor space savings - Typically the Kardex
Lektriever will save you 50% plus on floor space when compared to conventional manual filing products. Frequently the space saved will enable companies to create additional desk space or meeting rooms.

The Kardex DataStack® is a software controlled automated media storage and retrieval system that can hold thousands of files, videos, CD’s , DVD, or a host of other types.

Ease of retrieval - No more backstrain and concerns about office Health and Safety issues. As Kardex Lektriever is an automated system the contents are brought to the operator not vice versa. No more walking, climbing ladders, bending and stretching to retrieve files. We estimate that staff can become 40% more productive. Automating your filing also helps disabled employees to do a broader range of office functions. Wheelchair access to a Kardex Lektriever is easy to achieve.

Fire Protection and security - Do you have a disaster recovery plan? The Kardex
Lektriever can offer you several additional degrees of protection against fire and prying eyes. Each unit can be fully fire protected using a gas drench system.

Security - The doors of the Kardex Lektriever can be easily closed and locked with either a single key or electronically via a digital lock. Advanced models of the Kardex Lektriever have auto-close doors linked to a time delay and PIN number access. Individual shelves within the Kardex Lektriever can also have secure sections for additional protection.

Finish: The Kardex
Lektriever is available in a wide range of colours and finishes complementing any selected interior design.

Specifications

Kardex Lektriever can fit into any office giving cost effective benefits Kardex Lektriever comes in 3 different widths as standard and a range of heights from 2 to 20 metres. So Kardex Lektriever can be built through one or more floors giving access to the same files throughout a building without increasing the footprint.



TIMES-TWO

The Kardex Times-Two is a double sided rotating filing system which can save substantially on floor space giving you the ability to redefine your total needs.

The Kardex Times-Two is a double sided rotating filing system which can save substantially on floor space giving you the ability to redefine your total needs.

The inner cube of the Times-Two revolves within an outer shell enabling users to access both the front and back of the unit whilst only having the one fixed access area.


Benefits

Space savings -
Units can be placed against walls or dividers giving double density storage capacity within a much reduced footprint area.

Just three Times-Two units of the most popular size will hold the equivalent of eighteen four drawer filing cabinets; saving at least 50% of floor space.

The Kardex Times-Two is a double sided rotating filing system which can save substantially on floor space giving you the ability to redefine your total needs.

 

Redefine space with the Kardex Times-Two. It is available in 6 different heights and 2 widths. The Times-Two can therefore be fitted around the core structure of a building and its walls to its full height, or in open plan areas at lower heights conforming with overall design policy.

Office Design - Redefine space with the Kardex Times-Two. It is available in 6 different heights and 2 widths. The Times-Two can therefore be fitted around the core structure of a building and its walls to its full height, or in open plan areas at lower heights conforming with overall design policy.

Because of the design of the Times-Two there is no need for doors or tambour fronts so the offices will look clean and uncluttered during the working day as well as at night time.

The design of the Times-Two has helped many companies achieve the implementation of new methods of flexible working, such as hot desking.

Flexibility -
Times-Two can accommodate all types of filing from A4 and foolscap to CD's, videos, lever arch, disks, cassettes, plans, hanging frames, etc.
 

The foot pedal is vital for the safe operation of any rotary double density system.

The Foot pedal - (health and safety in the office)

The foot pedal is vital for the safe operation of any rotary double density system.


The weight of paper can mean that an operator will be rotating 1000 lbs of paper load so it is important that there is a strong and robust locking mechanism to ensure that the inner cube firmly locks in place for safe user access when storing or retrieving files.




Specifications

The Times-Two is the ideal high density office system to save you maximum floor space whilst complementing your office furniture design. It is available in multiple colour options, fabric finishes or most impressively a range of genuine wood veneers.

MOBILE SHELVING

The concept of mobile shelving is increasingly popular for the less active and archival filing requirements. The Kardex range includes 3 different methods of operation, hand, gearwheel or electric.

The concept of mobile shelving is increasingly popular for the less active and archival filing requirements. The Kardex range includes 3 different methods of operation, hand, gearwheel or electric.

The shelving bays are placed on mobile carriages which are then moved along rails enabling users to create access aisles as and when required, as opposed to having a series of fixed shelving bays with permanent access aisles taking up large amounts of floor space.


Benefits

Floor space savings - The savings can be dramatic, frequently at least half of the space can be saved, but it is important to give consideration to the likely activity rates to retrieve files.

Frequently accessed files in a mobile system will often lead to a slowing of retrieval rates as the users start to form a bottle neck trying to get access to the files and having to wait for others to finish the movement of filing bays before they can take their turn.

It is here that the Kardex document management audit will help you to make the correct choices as all of these points will be taken into consideration at the file survey stage.

With 'mobile' shelving only one aisle is needed at a time, saving 35% floor space or giving 75% more capacity in the same space

Electronic Version
- Linking PowerPick
® Office to your system, Kardex will enable you to determine the whereabouts of any file within the whole system and provide up to the minute information regarding current and past file movements, forward reservations and a synopsis of file content . Barcode systems are now being commonly installed with our electric solutions.

Flexibility - Like the DataStack
®, mobile shelving also has the capability of accommodating all types of filing from A4 and foolscap to CD's, lever arch, disks, videos, cassettes, plans, hanging frames, etc.

Security - Mobile systems can be made secure by locking units together and putting lockable doors on the outer most external doors. In addition PIN control can prove controlled access in electric systems.

Specifications - Mobile shelving is available in a variety of dimensions and designs. Every model can be tailored to meet customers’ requirements.



FIRE PROTECTION SAFES

Fire Protections Safes from Kardex

If fire devastated your building tomorrow, would your company’s essential media survive?


Without them you could find it difficult to continue running your business.


What’s more, could you prove the extent of your losses for a full and speedy insurance settlement?

 

  • The Fire Brigade is called out to a fire every 80 seconds.

  • Commercial fires cost industry £602 million per year, but if the hidden costs, including lost production, lost orders and business interruptions are added, the total figure is much more.

  • It’s a fact that many companies cease trading after a fire not because of damage to factories or stock, but due to mission critical documents being lost.

Protection from fire or theft can be a very important, but often forgotten, part of good document management. But it’s not just fire you need to be wary of. A whole range of disasters including burglary, flood, electrical failure, vandalism and terrorism puts thousands of companies out of business each year.

The Kardex Disaster Protection range has been specially designed to blend into your office environment, whilst offering point of use protection, not just from fire but burglars, vandalism and floods too. In order to decide what safe would be best for you, follow our guide to choosing the right safe.

The Kardex range of safes will provide you with a fully comprehensive choice, in order to meet the demanding needs and requirements of storing media safely and securely, whatever your requirements.

What type of safe do I need?

Fire Protection Safes from Kardex

There are three basic types of safe available, each designed specifically to protect against a certain type of threat. The three types are as follows:

Document

  • Range in performance from 30 minutes to two hours fire protection

  • Filing cabinets, free standing or small units

  • Fully customisable with internal fitments to meet all requirements

  • Available with key lock or electronic lock options

Data Media

  • Range in performance from one to two hours fire protection

  • Available in a range of sizes to allow protection for varying amounts of media

  • Fully customisable with internal fitments to meet all requirements

Cash Safes

  • Available in cash ratings up to £10,000

  • Varying size options available across the range

  • Fire protection of up to 60 minutes for enhanced security

  • Available in both key and electronic lock format

 

FILING SUPPLIES
 

We have a wide range of filing supplies. See more of our product range at www.kardexdirect.com. The choice of the correct file type and index is crucial but can often be overlooked in the overall project. It is the correct choice of hardware combined with the most appropriate filing software which will produce the ultimate solution.

We have a wide range of filing supplies. See more of our product range at www.kardexdirect.com. The choice of the correct file type and index is crucial but can often be overlooked in the overall project. It is the correct choice of hardware combined with the most appropriate filing software which will produce the ultimate solution.

One without the other is only going half the distance and will only give half a solution - leaving expectation levels unfulfilled.

It is essential to choose the right type of folder for the anticipated application. These are some of the questions needing to be answered:

  • Is this a permanent or temporary folder?

    We have a wide range of filing supplies. See more of our product range at www.kardexdirect.com. The choice of the correct file type and index is crucial but can often be overlooked in the overall project. It is the correct choice of hardware combined with the most appropriate filing software which will produce the ultimate solution.

  • What size and quantity of papers will be placed in it?

  • Will there be a need to segment the folder into different sections?

  • Will I need to keep paperwork loose or fastened?

  • In what equipment is the folder to be housed lateral shelf or drawer, hanging or sitting on a shelf

  • Is it expected that the file will travel through several departments or will it be a general reference file staying in one place?

The answers to these questions will dictate the weight of the folder material, size of expansion gusset required, type of index tab, and whether you will need to look at box files or lever arch files.
 

 

KARDEX IMAGING SOLUTIONS

The Kardex’s market position in the UK is unique, in that we have developed a range of solutions that can successfully merge different technology types in the office. It is clear from all of the surveys and statistics available that the growth of paperwork in the office is projected to increase steadily for the next 3-5 years. However, at the same time there is also a growing call for the electronic office solution. These two technology types are not mutually exclusive and the need to provide a system which combines both digital and physical data together is more in demand than ever before.

It is here that Kardex excels. Kardex uniquely is a company with a foot in both technology camps, and is able to make recommendations that will provide workable business solutions for all industry sectors enabling them to take advantage of emerging technologies whilst retaining the essential elements of the hard copy paper world.

Kardex is able to provide integrated document management solutions for both the small departmental user as well as fully integrated enterprise wide applications working with existing systems, office procedures and computer databases. Thus enabling data to be simply retrieved and shared, turning information into a valuable business currency - knowledge.

As well as providing a range of document management solutions Kardex ,with its long history of office innovation, can provide professional bureau services including scanning, archiving and controlled destruction of original documentation.

Kardex is dedicated to providing the best practical business solution for the customer from a range of products, in the firm belief that the office of the future will strive to achieve a balance between the digital and physical information world.

 

 

DOCUMENT TASK FORCE

This service is an all encompassing one-stop-shop.
 

The Document Task Force from Kardex has been established to minimize the pain associated with “churn” and can supply a range of services at short notice, in a professional and efficient manner.

Most companies now operate in fast moving and competitive markets. The need to adapt internally to meet external demands presented by market shifts and customer requirements are essential if we are to survive and prosper.

The ability and flexibility to reorganise will frequently mean the disbanding and regrouping of employees and teams of individuals to meet the new opportunities.

 Invariably this will involve internal moves of a lesser or greater scale. Being able to react quickly to new demands will often give first mover advantage to those who have predicted shifts intelligently and accurately.

Office “churn” is renowned for being a chaotic, time consuming and frustrating time for all concerned.

The Document Task Force has been established to minimize the pain associated with “churn” and can supply a range of services at short notice, in a professional and efficient manner. These services include the following:

  • Surveys of existing records management and general office procedures.

  • Recommendations to improve on file indexing, colour coding, types of hardware.

  • Formulation of document management policy including file transfer, retention periods and controlled destruction programmes.

  • The resource to physically implement all recommendations including hardware supply, provision of new folders, sticking on of labels, creation of databases, transfer of files from old to new.

  • Organisation of the office move, pre-planning, implementation and consolidation.

  • Supply of labour, crates, off-site storage and transport.

The cost of the office “churn” has been estimated at several thousand £'s per individual. It is therefore crucial that this is carried out expertly and efficiently by a qualified and experienced team thereby protecting the investment and ensuring that the move to gain competitive advantage is secured.

 


 

PowerPick® Office : Powerful Software for Efficient Filing and Archiving
 

PowerPick, the Kardex software solution is unique in being able to offer you a full range of flexible software packages tailored to suit your ways of working.

The Kardex product range will give you many significant benefits including space savings and productivity gains. However, when these operations are supported by PowerPick® Office software, the efficiency levels will increase further.

PowerPick
® Office software holds the key to the successful integration of a range of information technologies.

 

 

It is able to manage, control and report on all transaction types whether retrieving hard copy files, referring to scanned documents, or looking for off site archived documents. PowerPick® Office is an every day simple working business tool designed specifically for those with limited IT experience as well as the professionals.

Kardex PowerPick
® Office software is unique in being able to offer you a full range of flexible modules not only controlling Kardex hardware, but third party products as well as off site storage contracts.

The key features of Kardex PowerPick
® Office are:

  • Improved response times to customer/supplier queries

  • Up to 8 user definable fields for maximum flexibility

  • Productivity increases significantly by reducing time wasted looking for misplaced files

  • Creation of greater filing and retrieval accuracy by confirming all transactions eliminating human error

  • Integration with e-copy solutions

  • Provides a full range of reports detailing transactional history, archive enabler

PowerPick® Office works on all common operation systems and can be connected to many different host systems.


For more Information on Kardex's Document Management Solutions Contact Them Now!
 

Kardex Systems (UK) Ltd
Kestrel House
Falconry Court
Bakers Lane
Epping
CM16 5LL

Tel:    +44 (0)8702  422 224
Fax:   +44 (0)8702 400 420

Website: www.kardex.co.uk 
Email:     info@kardex.co.uk 
Contact:  The Marketing Department
 

 


 

 

 

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